Ensure quality control measures are met using OnBase Checklists for Process Control
OnBase Checklists for Process Control allows organizations to meet quality control objectives while ensuring processes are completed. Using an intuitive user interface, organizations can input various policies and procedures, moving the information into an easily accessible checklist format. From here, users can view a policy’s purpose and the specific steps required to fulfill it. By automatically generating electronic checklists and automating the assignment of tasks to specific individuals, the OnBase solution becomes an official record of work.
With OnBase, organizations can:
- Flag a checklist for review and provide feedback on the process, allowing stakeholders to gain insight into a checklist status, relevant issues and areas for improvement
- Ensure that all work is completed on time while meeting an expected standard of quality
- Easily audit the status of policies and procedures while ensuring complete visibility of every record
OnBase Checklists for Process Control is a complete solution that can be rapidly deployed, and is built on the OnBase platform leveraging Case Management and Workflow capabilities. Start in one department and scale your solution across the enterprise as your time, goals and budget permit.
Engineering Change Management
Speed up change requests with OnBase Engineering Change Management
The change management process in systems engineering is the process of requesting, determining attainability, planning, implementing and evaluating changes to a system. It can be a challenging process but is a necessary for organizations to move forward and create more efficient business processes.
While essential, change management can be time consuming and costly for businesses when paper-based processes are used. Manually managed processes are prone to errors and lack visibility into change history. They also limit collaboration among employees.
With OnBase, Hyland Software’s enterprise content management (ECM) solution, the entire change process is automated, allowing businesses to quickly implement necessary changes to processes, systems and product configurations. And OnBase ensures a process is followed when altering products.
Change requests take much less time to complete than manual systems with OnBase’s Engineering Change Management solution. Throughout each stage of the change – from the initial request to implementation and review – OnBase tracks changes made, providing visibility into the entire process. By automating change management, you minimize errors and ensure employees reference the proper versions of files and drawings.
And, with ShareBase, you can easily and securely share drawings and related documents with internal and external parties to the change process even further. The natural interaction between ShareBase and OnBase shares related information with the engineering drawings management solution, regardless of whether recipients have access to OnBase.
Engineering Drawings Management
Streamline engineering processes with OnBase Engineering Drawings Management
Storing, maintaining and reviewing CAD drawings is an essential part of the change management process. However, these processes can be difficult when employees are located in separate offices without access to CAD applications.
With OnBase Engineering Drawings Management, organizations:
- Integrate with CAD systems, allowing users to archive, retrieve and modify compound drawings directly from the CAD applications they use every day
- Allow non-CAD users to access drawings, speeding up reviews
- Streamline change management processes for faster project completion
Using OnBase, CAD users’ store their drawings in a single place, reducing the time spent searching for drawings and related documents. CAD users have instant access to their global files locally using OnBase caching technology, eliminating delays while trying to access large files. OnBase also allows CAD users to distribute drawings to non-CAD users for reference or review, providing shop personnel, maintenance staff, facilities managers and others with quick access to the drawings they need.
The Engineering Drawings Management solution also increases efficiency in the change management process. OnBase captures, processes, securely stores and manages revisions of CAD drawings so that organizations can focus on more important tasks and initiatives.
Streamline facilities management Enterprise Content Management (ECM)
With ECM solutions for Facilities Management, all the content you need to maintain your facilities and manage work requests is stored in a central document repository. OnBase connects with your GIS and asset management solutions so your data and documents are finally connected, allowing you to manage things like the operation, maintenance and repair of facilities.
OnBase lets you transform facility work requests with workflow automation, allowing you to easily dispatch service requests, schedule and track their progress and report on all activities. By eliminating paper and automating process, you lower operating costs while increasing labor efficiency, improving vendor and technician productivity by allowing staff to focus on more important tasks and initiatives.
With the OnBase solutions for Facilities Management, companies:
- Increase staff productivity, providing simultaneous access to documents directly from familiar IT applications
- Eliminate application switching for faster decisions and fewer process delays
- Equip field workers with the content needed to respond effectively to service requests