Employee Satisfaction Begins with the First Interaction
Digitize HR documents to take control of employee file security and streamline personnel tasks
What is an organization without highly talented and effective people? Hiring talent is a critical function that has become more and more competitive. Candidates are that much more selective when considering joining and organization. They are looking for a company and a manager who they feel confident has their best interest at heart. The HR department is oftentimes the first impression of that organization. Moving forward, it is also the one department an employee should always be able to rely on to protect their personal data, quickly resolve employee issues, and ensure their personnel-related concerns are answered correctly and effectively.
At some point in an organization’s growth, investing in a Human Resources solution that manages the process from start to finish and supports employee retention through proactive HR processes is essential.
As organizations grow and add employees, managing HR functions manually becomes increasingly difficult. Regulations, compliance, company policies, employee reviews, incident reports, insurance, vacations, PTO – the list goes on and on.
Some companies have chosen to implement Human Capital Management Solutions to manage HR, others have chosen to outsource HR. No matter which path you have chosen the challenges surrounding paper often remain.
No matter your situation, eliminating paper and efficiently managing regulations, compliance and company policies can be a daunting challenge. If you are struggling to manage these challenges, an Enterprise Content Management solution from AMI can be the answer to your struggles.
Considerations when evaluating an Enterprise Content Management solution
The ECM Solution must integrate seamlessly with your HCM or HRIS systems. AMI’s ECM software solution integrates with these systems, allowing HR staff to retrieve employee documents and data without leaving their familiar interface.
Forms Management and Workflow
Managing employees is vital to the success of any company. AMI helps organizations achieve their goals by automating tasks and providing a central place to track key human resources documents and actions like evaluations, vacation requests and forms-based tasks.
With AMI solutions, you replace manual processing, automate routing and track approvals so HR management is seamless, secure and fast.
Employee Relations Software
AMI’s employee relations software transforms employee relations case management by improving grievance tracking and incident handling as well as minimizing legal risks.
Recruiting and Selection
AMI solutions capture, store and route applicant files, freeing recruiters from paper-based manual processes thereby allowing recruiters to find the best candidates faster. The solution also enables the automation of communication to candidates including, next-stage interview notifications, candidate turn-down notifications and offer letters. These capabilities free up your HR professionals to focus on critical recruiting functions – with less focus on mundane, administrative tasks.
For every new employee added, AMI solutions can automatically create a set of onboarding documents required for each new hire and route them to the appropriate individuals or departments (e.g. IT, Facilities, etc.) in preparation for the new hire’s first day. A checklist is created and monitored to ensure all documents and tasks are completed in a timely manner enabling your new employee to hit the ground running.
Employee File Management
AMI’s solutions provide human resources staff with a single location to store employee files, making them instantly available when needed. Within each employee file, the solution identifies missing documents and automates document retention, helping organizations meet compliance standards and regulations.
Policies and Procedures
Electronically store and distribute policies and procedures, ensuring employees are aware of the most current policies while also supporting compliance.
In summary, the solution must help manage document retention, meet compliance standards and regulations, automate and track employee grievances, and protect employee privacy – enabling you to attract and retain the most talented employees.
If you are considering an ECM solution, reach out to us for a free evaluation of your current processes and systems. Our consultants and engineers are some of the best in the industry and will be there to help you through the process of selecting the best solution for you.